Get short summaries of long emails

Email Summarizer reads the emails you pick and sends you a short summary, so a long newsletter or thread takes a minute instead of ten. You choose the emails by tagging them with a Gmail label, or by forwarding them to your own AgentMail inbox.

Summarize Gmail threads you tag#

This way needs Gmail connected.

1. 1

   In Gmail, create a label, for example "Summarize".

2. 2

   In Yardmaster's sidebar, open Communication, then Email Summarizer.

3. 3

   Click Add rule from Gmail label, give it a Name, pick your label under Source label and save.

4. 4

   Under Defaults, turn on Gmail Label Summarizer.

5. 5

   In Gmail, put the label on any thread you want summarized.

Yardmaster looks for labeled threads every 5 minutes, or straight away when you click Run now. For each one it emails a "Summary:" message to your own Gmail address and then takes the label off, so the thread is not summarized twice. Each rule handles at most 5 threads a check and 100 a day.

Summarize mail you forward#

You can also forward emails to an AgentMail inbox you own. This needs that inbox set up in Yardmaster first; see Let people email your agent.

1. 1

   In Email Summarizer, turn on Email Summarizer under Defaults. The setup wizard opens the first time; or click Run setup wizard.

2. 2

   Paste your inbox address, keep or change the summary instructions, and optionally add a first rule.

3. 3

   Forward an email to that inbox.

Every email in that inbox is summarized, even one no rule matches. Rules only change how: they match on From pattern, Subject pattern or List-ID pattern (the tag newsletters carry) and can use their own instructions. Mail that matches no rule gets its summary sent back as a reply. A rule replies only if you turn on Reply with summary (a new rule starts with it off).

Change or stop summaries#

• Rule instructions. Each rule can have its own Prompt and Model override; otherwise it uses Default summary prompt and Default summarization model.

• Pause a rule with its switch in the Rules list, or delete it. Summaries already sent stay.

• Stop everything by turning off Gmail Label Summarizer and Email Summarizer under Defaults.